Sector build · partner-delivered, ExSient-managed
Gyms & Fitness Studios
Where the gyms & fitness studios journey quietly leaks — and the customized platform, built for exactly these workflows, that closes each leak. One-time license, unlimited users, free lifetime support.
The problem
Counter cash, recorded by hand
Membership and PT payments land in a register or a phone note — simple to mis-record, simple to skim — businesses lose ~5% of revenue to fraud a year (ACFE 2024).
Renewals lapse because nobody remembers
Expiries live in someone's head or a WhatsApp message, so paying members quietly walk away un-chased.
Every new joinee needs weeks of training
Plans, prices, freezes and PT packages sit in people's memory — onboarding is slow — structured digital onboarding makes staff up to 50% more productive.
Built for gyms & fitness studios
Membership & Plans
Plans, freezes, upgrades and auto-renewals in one place.
Attendance & Access
Check-ins, biometric/QR access and live floor occupancy.
Trainer & Staff
Rosters, payroll and trainer-wise performance.
Diet & Workout Plans
Assign personalized programs members see in-app.
Automated Billing & Reminders
Invoices, payment links and renewal nudges sent automatically.
CRM & Lead Follow-up
Capture trial leads and convert with tracked follow-ups.
How a day flows
- Lead / trial enquiry
- Auto follow-up & booking
- Membership + auto-invoice
- Attendance & workout tracking
- Renewal reminders & retention
From the first trial enquiry to a renewed annual membership — every step tracked, billed and followed up automatically.
The outcome
↓40%
fewer missed renewals with automated reminders
360°
view of every member, plan and payment
1
platform replacing 4–5 disconnected tools
Ownership, without the risk
One-time license, lifetime ownership
Pay once, own the platform and its source code forever — no monthly rent, no vendor lock-in, no per-user fees at any scale.
Built on Odoo, customized to you
An enterprise-grade Odoo core, tailored module by module to your exact workflows — CX-led, not software-led.
Free lifetime support
Updates, security patches, bug fixes and priority support — included with the one-time payment, free for life.
Your cloud, your data
Deployed on your own AWS environment with full control of security and data residency. AI- and audit-ready from day one.
How it starts
30-minute demo
See the platform on your sector's workflows — book it through the chat or WhatsApp.
Module-scoped quote in 48 hours
One fixed, one-time figure for exactly the modules you need — nothing you don't.
Live in weeks, not months
Guided onboarding: we implement, migrate your Tally and Excel data, and train your team.